Knowledge Base: NLLS Policies

Purpose

1. The purpose of this policy is to establish the function and funding sources of the employee Social Club at Northern Lights Library System (“NLLS”).

Function

2. The function of the Social Club is to improve employee morale by boosting engagement, creating a more enjoyable working environment, and building stronger relationships both among NLLS employees, and between employees and the community.

Membership

3. Membership shall be open to all NLLS employees.

4. Membership shall be voluntary and opt-in.

5. If an employee does not choose to become a member of the Social Club, they will not be eligible to participate in Social Club events and activities, or to use items supplied by the Social Club without paying a fee for such use.

Funding

6. Members will pay $5.00 per month for membership in the Social Club.

7. The method of member fee payment shall be a deduction of the membership fee from the member’s monthly pay.

8. NLLS shall match each member’s monthly contribution.

9. The Social Club may supplement its income through fundraising activities, which may include but are not limited to:

a. The sale of snacks and drinks to NLLS employees, regardless of Social Club membership.

b. Providing a passive donations collection box.

c. Hosting fundraising events.

Social Club Committee

10. The members of the Social Club Committee (the “Committee”) shall act as the directors of the Social Club. The Committee shall determine what activities the Social Club will participate in, spearhead the planning of all Social Club initiatives, and control what purchases the Social Club makes throughout the year.

11. The Committee shall be composed of three (3) to seven (7) members, and must have a President, Treasurer and Secretary.

12. Committee members shall be elected to one (1) year terms.

13. There shall not be term limits on Committee membership, but the president may not be the same person for more than two (2) consecutive years.

14. Committee elections shall be held on the first Tuesday in February.

15. All permanent staff who are members of the Social Club are eligible to stand for election to the Committee.