NLLS Policies

STATEMENT OF POLICY AND PROCEDURE

Section: Terms of Reference | Chapter:    | Page(s): 1

Subject: EXECUTIVE DIRECTOR EVALUATION COMMITTEE | 

Reviewed: 2020/05/29 | Revised: 2024-02-23 | Effective: 2020/05/29

EXECUTIVE DIRECTOR EVALUATION COMMITTEE

Purpose

The Executive Director Evaluation Committee (EDEC) aims to evaluate the Executive Director’s (ED) performance. The EDEC works with the ED to identify performance excellence and areas of improvement. The EDEC works with the ED to affect continuous performance growth and excellence. The EDEC provides a verbal and written report to the Executive Committee annually.

Committee Structure

The EDEC is comprised of two standing members and one elected member.

• • NLLS Board Chair, who leads the process
  • NLLS Board Vice Chair
  • Nominee from the Executive (one-year term)

The committee is established in the first quarter of each year, along with the evaluation structure.

Evaluation Methods

The EDEC is authorized and encouraged to evaluate the performance of the ED using any number of reasonable methods. This may include:

• Interviews with the Executive Director
• Interviews or surveys with staff, library managers, and board members

The primary metrics for evaluation of the ED will be found in the job description, annual Implementation Plan, the Plan of Service, and the budget. The EDEC will meet with the ED, in person when possible, at least once during the year. The written performance evaluation report will be shared with the ED before it is provided to the Executive Committee.

Committee Role:

• Ensure goals and objectives of the ED and the organization are aligned with the Plan of Service of NLLS
• Recognize progress and achievements of the ED through informal discussions, mid year check in or performance evaluations.

ED Role

• ED is responsible for performance and development within the context of the organizations business needs.  Responsibilities include:
• Set challenging but achievable performance objectives based on the Plan of Service
• Prioritize issues that concern the board in alignment with their strategic documents
• Evaluate and assess their progress and develop strategies to overcome obstacles
• Deliver on their objectives and plan

The Evaluation Report

The written report will describe the evaluation methods and an overall assessment of the ED’s performance. It may include professional development goals outside the work plans generally set out in the Implementation Plan. The ED will sign the report acknowledging they have seen it, though they may disagree with its findings. The report will recommend annual salary increases to the Executive Committee. The report will be submitted to the Executive Committee no later than one week before their final scheduled meeting of the year, with completion of the process being reported to the board at the forthcoming regular board meeting.