NLLS Policies

STATEMENT OF POLICY AND PROCEDURE

Section: NLLS Board | Chapter: Vision and Policy Statements | Page(s): 1

Subject: GOVERNANCE STYLE OF THE BOARD | Sec 2, 1C APPENDIX U

Reviewed: 2021/03/30 | Revised: 2021/05/29 | Effective: 2017/05/13

1. The Board governs with a style which emphasizes outward vision, encouragement of diversity in viewpoints, strategic leadership, clear distinction of Board and employee roles, collective decision-making, and a focus on the future and be proactive.
2. The Board shall:

1. abide by its Code of Ethics. Should a member breach the Code of Ethics, disciplinary measures will take place. Discipline will apply to matters such as attendance, governance principles, respect of roles, and support for Board decisions. It will not allow any officer, individual or committee of the Board to usurp this role or hinder this commitment.
2. Consider suggestions for policy development that come from: Board trustees, the Executive Committee, the Executive Director or employee members, client library boards or client library staff, and various levels of government and funding jurisdictions.
3. The Board only acts through policy and resolution.
4. Comply with federal, provincial, and municipal laws and Board policies.
5. Comply with Libraries Act and Libraries Regulation.
6. Changes or additions to policies shall be approved at a Board meeting by a motion.
7. Ensure that the Board’s policy manual be reviewed and copies of old policies including policies that have been eliminated or changed shall be kept in perpetuity for reference purposes.
8. Ensure copies of all approved or amended policies shall be filed with the appropriate government department(s) as required as legislation.
9. Focus chiefly on intended long term benefits, not on the operational means of attaining those results.
10. Monitor and regularly discuss the Board’s own process and performance. Ensure the continuity of its governance capability through Board education and development.
11. Ensure that agenda packages are available at minimum seven (7) days prior to the meeting.
12. Ensure that draft minutes are circulated with the agenda package.
13. Agenda packages and unadopted minutes shall be posted to the NLLS website and a hyperlink shall be emailed to all Board members and alternates.
14. Ensure the approved, unadopted and/or live minutes will be posted on the NLLS website within seven (7) days of being approved by the Board.
15. To ensure transparency in all meetings a “Record of Motions” will be kept by the recording Secretary with the responsibility of the Board Chair.
16. An Executive Committee “Action Item List” will be maintained by the recording Secretary with the responsibility of the Board Chair
17. Appendix U - Executive Committee Action Item List