NLLS Policies

STATEMENT OF POLICY AND PROCEDURE

Section: Finance | Chapter: General | Page(s): 2

Subject: FACILITY USE RENTAL | Sec 3, 1L Appendix V

Reviewed: 2021/03/30 | Revised: 2021/05/29 | Effective: 2018/04/03

1. Applicants requesting facility use must send in a fully completed Appendix V-Facility Use Application form
2. Use of space

1. on the Facility Use Application form.
2. Change of purpose after application approval must be submitted in writing to: NLLS Reception for consideration.
3. In an event of an emergency or act of God, please see cancellation below.

3. Cost

1. A rental rate will be assessed to the applicant as outlined on the Facility Use Application form. A $50 deposit is due upon signing of the memorandum of agreement. (if required) The total amount is due the day of the event.

4. Food and Beverages

1. Catering arrangements are to be made directly with the NLLS reception.
2. Shared kitchen rental costs are separate

5. Cancellation

1. Cancellations prior to five (5) business days of the scheduled event will result in a full refund.
2. Cancellations within five (5) business days of the scheduled event will result in a refund of the amount paid minus the deposit.
3. Should the event require rescheduling due to and emergency or Act of God, and an alternate date cannot be agreed upon, a full refund will be returned to the applicant.

6. Facility details and fees

1. rental rates include the use of the space booked
2. all spaces include access to wireless internet
3. any electronic devices or meeting accessories will be charged over and above facility fee
4. meeting rooms will be rented and charged on an hourly basis
5. catering is not included in the rates
6. GST will be applied to all costs

7. Rental Rates based on fair market value

(Library Board, ALTA or NLLS Board members and NLLS Employee(s) get a 50% discount)