Knowledge Base: NLLS Policies

Sec 3, 1I SYSTEM PURCHASES

LARGE PURCHASES

1. When purchasing materials for library collections, NLLS will seek to balance the best pricing with purchasing processes and vendor relationships.
2. Purchases exceeding $5000.00 not related to library book collections require a request for two (2) or more competitive quotes except in emergencies or where contracts exist for specified products or services.
3. When a higher-priced item is selected, a written explanation shall be documented explaining the reasons for the purchase.

OUTSIDE BUDGET EXPENDITURES

1. The Executive Director can spend from the Contingent Reserve fund up to $10,000 for emerging operational costs outside of approved budgets without prior Executive Committee approval.
2. The Executive Director will report to the Board Chair that such an expense has occurred.