Knowledge Base: NLLS Policies

SECTION 3 – 1.G

BUDGET

1. The budget shall be consistent with the Northern Lights Library System’s (NLLS) Plan of Service.
2. NLLS Administration and Executive Committee shall prepare a three (3) year projected budget annually.
3. The budget will direct fund reserve accounts according to the Finance Funds Account policy and approval of the Board.
4. The Executive Director, Finance Officer, and other department managers prepare the budget with the Board Treasurer.
5. Proposed Budget(s) are reviewed with the Executive Committee before being sent to the Board for approval.
6. In conformity with the Libraries Act, the Board will approve the annual budget by November 30 in the year preceding the budget year.
7. After the budget is approved by the Board, it will be sent to all NLLS member communities and library boards.
8. The budget may be revised from time-to-time by the Executive Committee and submitted to the next Board meeting for approval.
9. The Executive Director has the flexibility to move operational funds as required between budget lines, if it falls within the overall approved budget of each section.
10. The Executive Director will note these reallocations with the monthly financial reporting.
11. Budget Process Timeline:

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    Timeline	Who is Responsible	Action
    February	Executive Committee	Review Auditor Report
    March	Executive Director	Gather input from department managers
    April	Executive Director & Finance Officer	Review information
    April/May	Executive Director & Finance Officer & Treasurer	Create proposed budget
    April/May	Executive Committee	Reviews budget and returns as necessary until they can recommend forwarding to the Board for approval.
    May	NLLS Board	Preliminary approval
    June to August	Treasurer & Administration	Budget Questions feedback; Letters sent to library boards and councils indicating levy intentions and anticipated levies in the coming year.
    September	NLLS Board	Final Review and approval