NLLS Policies

STATEMENT OF POLICY AND PROCEDURE

Section: NLLS Board | Chapter: Vision and Policy Statements | Page(s): 2

Subject: ELECTION OF EXECUTIVE COMMITTEE | Sec 2, 1O

Reviewed: 2021/11/06 | Revised: 2021/11/27 | Effective: 2018/05/18

1. The election of the Executive Committee will be held at the Annual Organizational Meeting and as needed throughout the year.
   1. The Executive Committee will consist of 10 seats.
   2. The Board Chair, who is elected by the general membership, accounts for one seat on the committee. The Chair does not represent a specific zone. This is a two-year term.
   3. All municipalities with a population of 15,000 or more will automatically get a seat on the Executive Committee to a maximum of three (3) seats as per the system agreement; where there are more than 3 municipalities with a population greater than 15,000 the three (3) seats will be filled by the eligible representatives as voted by the General Board.
   4. Each zone of the system to have a seat on the Executive Committee.
      1. Zone 1 = Athabasca County/County of Thorhild/Smoky Lake County
      2. Zone 2 = Lac La Biche County/M.D of Bonnyville/County of St. Paul/ County of Two Hills
      3. Zone 3 = Sturgeon County/Lamont County/Beaver County
      4. Zone 4 = County of Minburn/M.D of Wainwright/County of Vermilion River
   5. Zone 1 & 3 are elected on odd years for a two-year term
   6. Zone 2 & 4 are elected on even years for a two-year term
   7. The summer villages (i.e. Bondiss, Sunset Beach, Island Lake, Island Lake South, Mewatha Beach, West Baptiste, Whispering Hills, and Pelican Narrows) have one (1) automatic seat on the Executive Committee between them. This seat will be elected by the General Board membership for a two-year term.
   8. Indigenous communities that are members of NLLS have one (1) automatic seat on the Executive Committee between them. This seat will be elected by the General Board membership for a two-year term.
   9. Where there are no representatives willing to serve from members with automatic seats the seat will be opened to a vote for a member-at-large position.
   10. Any remaining seats will be elected from the General Board Membership for a two-year term, members-at-large.
2. At the meeting prior to the Annual Organizational Meeting, members interested in running for Board Chair or Zone representation can submit their name and information to NLLS administration. NLLS will distribute this information via email to all member municipalities along with publication on the website.
3. At the Annual Organizational Meeting (or election meeting) self-nominations from the floor will be accepted.
4. If the member is unable to attend the Annual Organizational Meeting, they are responsible to provide their information to NLLS administration. This information will be read on your behalf prior to the election.
5. Each nominee will have three (3) mins to speak and describe themselves and their desire to stand. A question-and-answer session will follow to the panel of candidates.
6. A Board member may represent more than one (1) municipality; however, each representative has one (1) vote.
7. If the municipality has not paid the yearly levy, the representative will not be eligible to be nominated, run for, or hold any Executive or Committee position(s), and will not be reimbursed for mileage or meeting remuneration from notification of arrears until their municipality is considered in good standing.
8. In the event of a municipal election year, any person elected to the Executive Committee will hold that position for two (2) years plus or minus the difference between the next staggered zone election.

9. In the event of a municipal election year, and there is a full turnover of NLLS Board members, a letter will be sent to the municipality of the Board Chair requesting their continuance until the next Annual General Meeting where a new Board Chair is elected.