NLLS Policies

STATEMENT OF POLICY AND PROCEDURE

Section: NLLS Employee(s) | Chapter: Workplace Health and Safety | Page(s): 1

Subject: WORKPLACE ALONE| Sec 1, 2B

Reviewed 2022/07/08 | Revised: 2022/08/26 | Effective: 2017/05/13

1. Northern Lights Library System (NLLS) is committed to the health, safety, and well-being of its employees, and will strive to ensure that all appropriate safeguards are enacted to protect its employees that must work alone or in isolation.

Headquarters

2. NLLS has determined that the risk is low for employees working alone at the NLLS headquarters building. The NLLS headquarters building is located off a well-traveled highway and within a close vicinity of local law enforcement. All entrances are locked and checked at the end of each workday. There is a well-lit parking lot
3. When an employee is working alone outside of regular work hours in the building the Employee must set building security alarm when leaving the building.

Site Visits

4. Frequently NLLS employees make site visits to member libraries or to meetings / conferences on NLLS’s behalf. In general, NLLS employees will meet with people that are considered colleagues and constitute a low hazard risk.
5. NLLS employees often travel alone while making site visits. While travel within Alberta is generally by road on paved primary or secondary highways, weather conditions may affect driving as well as any emergency situations such as mechanical breakdowns or collisions. In general, the hazard assessment for this type of situation is considered low to moderate and the following protocol must be followed:

1. Employee must provide the Executive Director or Department Manager the intended destination and approximate estimated time of arrival and departure.
2. Employee(s) must carry their work assigned cell phone with them when travelling for work or provide their personal cell phone number to their managers.
3. If an employee cannot be reached by the work assigned cell phone number within a 6-hour period, emergency personnel must be contacted.

Van Route Drivers

6. NLLS drivers follow known schedules for destinations and times of arrival.
7. Drivers do not need to check-in upon regular arrival/return.
8. Drivers must check in when delayed en-route or arriving after regular business hours when operating any NLLS vehicles.
9. NLLS Drivers will carry their work assigned cellphone when driving for NLLS.