STATEMENT OF POLICY AND PROCEDURE

Section: NLLS Employee(s) | Chapter: Conditions of Employment | Page(s): 2

Subject: POLICE INFORMATION CHECK (PIC) | Sec 1, 1V

Reviewed 2024/01/19 | Revised: 2024/01/19 | Effective: 2021/02/26

SECTION 1 - 1.V

POLICE INFORMATION CHECK (PIC)

All new and continuing NLLS employees, who are required to do so by legislation, will be asked to complete and submit a Police Information Check (PIC).

1. PICs will be compliant with Human Rights and Privacy legislation.
2. A person who is offered employment at NLLS may be required to complete and submit a PIC before any offers of employment are finalized.
3. An employee who is offered a different position at NLLS may be required to complete and submit a PIC before the employee starts the new position.
4. All applicants will have the opportunity to review the results of the PIC and will be required to verify the results before any offer of employment may be finalized  
5. A disclosable Criminal Record or adverse information will not necessarily preclude employment or subsequent promotion or result in any action being taken in relation to an employee. In making a determination about the proper response to the existence of disclosable information, the Executive Director will consider the offence history based on the following criteria:
   1. The nature of the offence(s).
   2. The relevance of the offence(s) to the position.
   3. The length of time since the offence(s) took place.
   4. Any mitigating or extenuating circumstances that might be revealed in relation to the offence(s) committed.
   5. Whether there is an extended history of a criminal offence(s) or accumulation of individual minor offences that indicate a persistent pattern of behaviour.
6. Original documents are required for submission to NLLS. Photocopies, faxes, or electronic copies of criminal record checks will not be accepted.

Confidentiality

All information surrounding the Police Information Check, including the results, will be maintained in accordance with the Freedom of Information and Privacy Act. Confidentiality will be maintained for all criminal background check information, including hiring decisions