Duties of Board Positions

Answer

13.0     DUTIES OF BOARD POSITIONS

13.1     Chair

                        - provides leadership to the board

- ensures that board meets requirements of trusteeship

- chairs board meetings, according to procedure accepted by the board

- sets tone and climate for board activity

- appoints committee chairs

- pursues knowledge of board and chair responsibilities

- prepares agenda for board meetings

- ensures that board plans are followed and policy and bylaws adhered to

- ensures that proper records are kept

- signs adopted minutes of meetings

13.2     Vice-Chair

- assumes duties of the chair in the absence of the chair

- may have on-going assigned duties, such as trustee recruitment or orientation

13.3     Secretary

- records minutes of board meetings and provides copies to trustees

- maintains a file of original minutes and reports

- notifies board members of meetings

- ensures that board members receive agendas, minutes, reports, etc.

- handles library correspondence as directed by the board

- acts as chair if both chair and vice-chair are absent

- confirms locations for meetings

- brings required materials, such as board manual, minutes, and reports to meetings

- assists chair in developing agenda

13.4     Treasurer

- chairs finance committee

- sets up and/or monitors bookkeeping/accounting

- should be familiar with current accounting practice

- must be familiar with applicable legislation

- submits a financial summary and status report to board meetings

                        - has, with two or three others, signing authority for library accounts

- prepares, with the head librarian, an annual financial report

- ensures that the annual report required by the government is properly prepared, audited,

  and submitted

                        - maintains a file of potential revenue sources and ensure that grants and special funding

  are correctly applied for

- presents the board’s budget and estimate of funds to council or other funding bodies

- spearheads the development of board financial policy

  • Last Updated Jan 12, 2023
  • Views 17
  • Answered By Tracy Paradis

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