Electronic Meetings & Voting
Answer
Policy Statement: When the Board is unable to meet in person, meetings, reading of Bylaws or Policies, can be done electronically.
Electronic Voting Policy:
1. When it is not possible to gather for meetings, due to extenuating circumstances, voting being done by electronic means is acceptable.
2. Reading of bylaws, voting on policy acceptance, decisions of any sort MUST be recorded in the minutes of the next possible meeting minutes.
3. The motion will be something to the effect of “ratifying the actions of the board during the period between . . . and . . . “, then list each decision made.
4. The Secretary or another person present MUST keep track of the vote(s) until that time.