Telephone/Cellular Phones/Computer & Social Media Use
Answer
The Library Board understands it may be occasionally necessary to conduct personal business during office hours.
- Employees shall limit their personal use of the telephone, cellular phone, and computer to their break time.
- Personal computer use (such as homework, school websites, school email, personal email, etc.) and personal social media use (such as Facebook, Twitter, Instagram, etc.) is permitted at break time on the public computers or personal devices only.
- Telephone or cellular phone use including texting is permitted for emergencies at Management’s discretion.
- Cell phones must be set to vibrate, and calls answered in a manner that is not disruptive to the workflow and service of customers. Management must be advised if an employee expects an increase of call usage due to an emergency.
- Because telephone and e-mail systems are provided by the library at its expense for business use, all messages sent by or received on those systems are library documents.
- The Library Board/FOIP Commission has the right to access and to disclose the messages that you send or receive via voice mail or communication tools used for work purposes.
- Employees should be aware that “deleted” messages from the computer screen may not actually be deleted from the e-mail system.
- No application or program may be downloaded/installed on library computers or devices without Management/IT authorization.
- Staff authorized by Management may access the library’s social media during hours of operation.
Employees who abuse this policy are subject to disciplinary procedures up to and including termination.