Knowledge Base: Library Policies

1. The Library Board deems it important to provide a balanced benefit program to eligible staff.
2. All employees are subject to the mandatory deductions required through government legislation or court order.
3. The Library Board offers participation in the Chamber of Commerce Group Insurance Plan, the LAPP (Local Authorities Pension Plan) and a library Flexible Spending Plan.

1. 1. 1. CHAMBER OF COMMERCE BENEFIT PLAN

1. Staff eligibility criteria:
   1. must be a permanent employee.
   2. must work a minimum of twenty (20) hours per week.
   3. must have completed the three (3) months probation period.

2. An employee has the right to opt out of joining the benefit plan when they become eligible.

3. Benefits currently available through the plan are:

Life insurance + Accidental Death & Dismemberment

Weekly Indemnity

Long Term Disability

Dependent Insurance

Health Insurance

Dental Insurance

4. Premiums:

Premiums shall be 50% employer paid and 50% employee paid, subject to the exceptions listed in 2.5.6.6 (Unpaid Job Protected Leave) and 2.5.8.11.a (Sick Leave).

Management will review benefits details with employee upon employee joining plan.

1. 1. 2. CHAMBER OF COMMERCE GROUP REGISTERED RETIREMENT SAVINGS PLAN

1. Staff eligibility criteria:
   1. must be a permanent employee.
   2. must work a minimum of twenty (20) hours per week.
   3. must have completed the three (3) months probation period.
2. An employee has the right to opt out of joining the group RRSP plan when they become eligible.

3. Contributions:

Employer will match employee contribution to a maximum of $50 per month, or as negotiated in contract.

1. 1. 3. MORINVILLE PUBLIC LIBRARY FLEXIBLE SPENDING PLAN (FSP)

1. Staff eligibility criteria:
   1. must be a permanent employee.
   2. must work a minimum of thirty hours per week.
   3. must have completed the three-month probation period.

2. An employee has the right to opt out of joining the FSP when they become eligible.

3. Allocation:

The FSP amount is $500 per year.

1. 1. Funds reimbursement for the FSP is subject to Canada Revenue Agency (CRA) guidelines and will be considered a taxable benefit to the employee.
   2. Any unused portion of the account may be carried forward up to one (1) calendar year after which it will be forfeited.
   3. Any employee who leaves their employment with the Morinville Community Library will forfeit all monies left in the account.

4. Claims:

1. Claims must be accompanied by an official original receipt detailing an item or service purchased and showing the amount paid out.
2. Claims will be paid to the employee within thirty (30) working days from submission of the paperwork.

5. Categories eligibility:

Categories eligible under the FSP are listed in Form 2.6.3 Flexible Spending Plan Claim Form.

1. 1. 4. LOCAL AUTHORITIES PENSION PLAN (LAPP)

1. Staff eligibility criteria:
   1. must be a permanent employee.
   2. must work a minimum of thirty (30) hours per week.
   3. must have completed the three (3) months probation period.
   4. cannot opt out of joining the pension plan.
   5. cannot be enrolled in the group RRSP.
   6. Should an employee have a reduction of hours to less than thirty (30) hours per week due to temporary measures, the employee shall remain an active member of the plan.
   7. Should an employee have a permanent reduction of hours to less than thirty (30) hours per week, the employee will be terminated from the LAPP plan.
   8. Should an employee be placed on temporary layoff, they shall remain an active member of the plan and be reported to LAPP as a Leave Without Salary (LWOS).
   9. An employee on Leave Without Salary remains an active member of the plan.
2. Pension contributions shall be based on:
   1. basic salary or wages.
   2. payments such as sick pay, bereavement pay, medical appointment for employee and family pay.