Responsibilties of the Chair
Answer
The Chair shall:
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- call meetings to order and ensure they proceed in an orderly manner according to the agenda and rules of meetings procedures. All comments shall be addressed through the Chair;
- lead discussions, put motions and amendments to a vote and declare results. Chair may enter into discussions without vacating chair;
- ensure that proper minutes and records are kept and sign adopted minutes;
- ensure that all points of view are given a fair hearing and items of business are adequately discussed before a final decision is made;
- have the right to vote only in the case of a tie;
- act as the official spokesperson for the Board and be responsible for representing and interpreting it’s policies to the public and governing bodies;
- call a special meeting of the Board. The meeting may be held within 48 hours with the consent of 2/3 majority of the Board providing all members have been given at least 24 hours notice;
- confer with other executive officers on agenda items and should be familiar with any items brought before the Board;
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- chair the HR Committee; serve as an ex-officio member on other committees and act as communication liaison;
- be responsible for all official correspondence as approved by the Board;
- have a working knowledge of parliamentary procedures and a thorough understanding of
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Libraries Act and Regulations, and the Morinville Community Library By-laws and Policies;
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- ensure that all necessary reports and documentation are filed with appropriate authorities as required under the Act;
- monitor government legislation, advise the Board on impact of current and proposed legislation and recommend action.
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Library Board Past Chair Description:
Chair automatically becomes Past Chair upon retiring from their position. Past Chair acts as mentor to help ensure continuity of Library Board’s work and projects remaining until the next Chair election.