Duties of the Executive Committee

Answer

Chairman

  • Chairs Board and Executive meetings 
  • Prepares the agenda, in consultation with the Librarian
  • Directs Board policy and operation 
  • Has signing authority
  • Is initial contact person for Chief Library Clerk
  • Is an ex-officio member of all committees

Vice Chairman

  • Assumes Chairman's duties in his/her absence

Secretary

  • Notifies all Trustees of meetings
  • Records minutes of all Board meetings
  • Circulates minutes to Trustees and provides a copy of minutes to Council
  • Handles correspondence as directed by Board / Chairman
  • Has signing authority

Treasurer

  • Keeps accurate and current records of all financial transactions 
  • Ensures accurate payroll information    is forwarded to Village payroll clerk for staff salary purposes
  • Prepares and distributes cheques for invoices, expense claims and authorized expenditures
  • Prepares and presents to Board monthly and annual financial statements
  • Prepares interim financial statements as required by Board
  • Submits financial records for annual audit by Village Council appointed auditor 
  • Chairs the Budget Committee
  • Has signing authority

Role of Chief Library Clerk

  • Is a non-voting member 
  • Reports on Library Operational matters
  • Establishes procedures
  • Advises Board
  • Last Updated Aug 19, 2022
  • Views 13
  • Answered By Tracy Paradis

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