Duties of the Executive Committee
Answer
Chairman
- Chairs Board and Executive meetings
- Prepares the agenda, in consultation with the Librarian
- Directs Board policy and operation
- Has signing authority
- Is initial contact person for Chief Library Clerk
- Is an ex-officio member of all committees
Vice Chairman
- Assumes Chairman's duties in his/her absence
Secretary
- Notifies all Trustees of meetings
- Records minutes of all Board meetings
- Circulates minutes to Trustees and provides a copy of minutes to Council
- Handles correspondence as directed by Board / Chairman
- Has signing authority
Treasurer
- Keeps accurate and current records of all financial transactions
- Ensures accurate payroll information is forwarded to Village payroll clerk for staff salary purposes
- Prepares and distributes cheques for invoices, expense claims and authorized expenditures
- Prepares and presents to Board monthly and annual financial statements
- Prepares interim financial statements as required by Board
- Submits financial records for annual audit by Village Council appointed auditor
- Chairs the Budget Committee
- Has signing authority
Role of Chief Library Clerk
- Is a non-voting member
- Reports on Library Operational matters
- Establishes procedures
- Advises Board