Knowledge Base: Library Policies

Regular business practices of the Library involve the retention of personal information including employee, board member, and patron records.

Employee Records may include:

• Employees and/or volunteer applications and resumes.
• Employee timesheets, social insurance number, earnings, income tax records, performance evaluations, and correspondence.
• Contact information including address, phone number, and email.

Board Member Records may include:

• Application to join the Board, record of appointment, years of service or length of term, and position(s) held.
• Contact information including address, phone number, and email.

Patron Records may include:

• Electronically stored information in the Library’s ILS database.
• Legal name, address, phone number, date of birth, parent or guardian name, email address and membership type. Gender identity is optional and is left to patron discretion.
• Program/participant list may contain name, age, phone number, and membership number.
• Reference question forms may contain patron’s membership number.
• Interlibrary loan materials may contain the last 4 digits of the patron’s phone number.