Knowledge Base: Library Policies

Category:                    Personnel

Policy Number:          501

Title:                           Job Description of Library Manager

           Guidelines and Procedures:

1. 1. Collection Development

• •  Maintaining the collection by running regular status reports, doing regular inventory, weeding and processing donations from the community.
  •  Researching and ordering all library materials including reference and periodicals including correlating book orders to patron requests.
  •  Ensuring the collection is maintained in good repair and order through use of staff and volunteers.

• 2. Programs and Patron Services
•   To assist patrons in locating and using library materials and services including inter-library loans
•   To carry out circulation services to the patrons: checking books in and out of the library, levying overdue book fines accordingly, re-shelving books and keeping shelves clean and tidy.
•   Making every effort to recover lost books and out standing fines.
•   Maintaining a patron database as well as records of all library activities both statistical and descriptive.
•   Troubleshooting public access computers as well as monitoring their use. Offering assistance to non-computer users with setting up email accounts, internet searching techniques, applying for jobs on-line, word processing assistance and accessing government programs/information via the internet.
•   Proctoring post secondary education institute exams.
•   Maintaining the library website.
•   Creating posters and brochures to educate the public on library services and collection.
•    Creating and manning information displays at trade fairs and community events.
•    Maintaining partnership with SALC to help connect with potential users as well as offering space and resources in the  library to help facilitate their programs.
•    Printing, faxing, photocopying and laminating services.
•    Information and referral services.

3. Administration and Supervision

•    Attending all regular Board meetings and other sub-committee meetings as required (e.g. Policy Committee, Finance Committee, Building Committee).
•    Having knowledge of provincial and local library legislations and helping to create and implement proper policies and procedures in accordance with such legislations.
• •   With the Finance Committee, researching grants and funding opportunities and, with approval, applying for any that are appropriate. Staying alert to other opportunities for alternate sources of funding.
• •   Creating monthly reports on all aspects of library operations and programs for the Library Board and the Friends of the Library.
• •   Representing the library at the regularly scheduled meetings of the following groups: Friends of the Library, Sturgeon Libraries, Sturgeon Adult Learning Council, and when possible NLLS Library Managers Council.
• •   Submitting all necessary documents to NLLS and the Public Library Service Branch.
  •   Coordinating all library records as they pertain to Policy 403 – Records Retention and Disposition.
• •   To prepare the annual report and survey, with input from the town. Also assist the  Board in preparing the annual budget.
• •   To consult with the Board on instances of out of the ordinary expenditures.
  •   Processing accounts payable and receivable and balancing library cash flow.
  •   Processing staff time sheets and keeping current records of staff appraisals.
  •   Developing and maintaining a volunteer program.
  •   Training, supervising and evaluating all staff, volunteers and summer students as well as keeping up to date on all new procedures.
•   Maintaining a regular program of professional development when budget allows.