Knowledge Base: Library Policies

SMOKY LAKE PUBLIC LIBRARY

POLICY NUMBER:  703 

SUBJECT:      Personal Information Banks

Date Passed      ___November 3, 2008__      Board Chair      _______________________

Reviewed      ______________________      Board Chair      _______________________

Patron Records

1. Membership forms and Membership database – may contain the following information:

Patron name, address, ID number, phone number, birth date, email address, Library and/or Library System, barcode, membership type

2. Program / Participants lists – may contain the following information:  (forms/lists shall only be kept for the duration of the program for contact information)

Participant’s name plus parents/grandparents name(s), Participant’s age, address, phone number, emergency contact (other than parent/grandparent), medical conditions, allergies

3. Interlibrary Loan requests – may contain:

Patron name, phone number, ID and/or barcode number

Employee Records

1. Personnel files - may contain the following information:

Employee name, address, phone number; Resume; Social Insurance number; Earnings and income tax records; Performance evaluations; Correspondence

Board Member Records

1. Board member records – may contain the following information:

            Name, address, phone number; Number of years of service; Positions held