Knowledge Base: Library Policies

1. 1. SECURITY

The library uses live and recording security cameras to help ensure the safety of its staff and patrons. By renting library space the renter understands that security recordings are taking place and may be used internally or by law enforcement if necessary, as determined by management.

1. 2. USE OF LIBRARY SPACE FOR TEMPORARY DISPLAYS / EXHIBITS

DEFINITIONS:

DISPLAYS: Visual promotions of library materials or events created by staff.

EXHIBITS: Visual creations from an external party hosted by the library.

The Library welcomes applications seeking to display artwork on Library property. The Library strives to create a welcoming environment for visitors of diverse ages and backgrounds. The objective of this policy is to provide space which reflects the diverse cultural interests of the community and which foster community and individual expression.

The exhibit space enables Library visitors to participate in the creative life of their community, and presents community artists with a valued avenue for exhibiting their work locally. The Library retains the right to determine the suitability of any proposed exhibit for display and has final authority over the review, selection and arrangement of all public exhibitions on its premises.

Morinville Community Library will provide space for displays and exhibits:

• that are responsive to the diverse interests of the community;
• that are compatible with MCL’s Plan of Service goals and objectives;
• that are appropriate to the library environment;
• that are not in contravention of federal or provincial laws and regulations, or municipal by-laws;
• that do not contain advertisements or solicitations for recruitment, business or fundraising.

Morinville Community Library imposes the following limitations:

• The Library will not provide staff time to set up or take down the display or exhibit.
• All display equipment must be provided by exhibitor and be approved by management; nothing attached or damaging to the library facility or equipment.
• No access to the library outside of operational hours.
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1. Decision on the concept and contents of the exhibit shall be at the discretion of the management and subject to available space. In the event that the whole or any part of a display or exhibit is rejected by the management a request to reconsider may be submitted to the Board, whose decision shall be final.

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   2. Exhibits are unsupervised and are accessible to the public throughout library open hours, except when the space is required for library purposes.
   3. MCL welcomes written applications for displays or exhibits by having approved exhibitors sign Form 4.2 Exhibit Agreement. All exhibits must be presented appropriately for public display and exhibitors are advised all displays are left at the owner’s risk.
   4. The library’s bulletin board is reserved for library promotion. Public service announcements of interest to the community shall be kept in the community information binder.

1. 3. LIBRARY TELEPHONES

1. 1. 1. The library telephone is for library business use and shall not generally be available to patrons for incoming or outgoing personal calls.

1. 4. CANVASSING FOR DONATIONS

1. 1. 1. Recognized non-profit, public service or charitable organizations may be permitted to use the library facilities for canvassing for donations. It is the Board’s intent that such canvassing would normally be in the form of a static display, rather than in the form of in-person solicitation for funds.

1. 1. 2. Decisions on the canvassing or solicitation for donations shall be at the discretion of the management. In the event of rejection a request to reconsider may be submitted to the Board, whose decision shall be final.

1. 5. FACILITY RESTRICTIONS

1. 1. 1. The library is a non-smoking, non-vaping smoke/vape/scent free environment with the exception of cultural practices.

1. 1. 2. Alcohol consumption is not permitted in the library except under special arrangements to be discussed with library management and with proof of a valid liquor license.

1. 1. 3. Eating and drinking is restricted to the non-carpeted areas of the library during regular hours.
      4. Use of items such as rollerblades, skateboards, scooters or other recreational transportation is prohibited.

In the event of cultural practices involving smoke or scents the library staff will post signs to advise patrons.

1. 6. REPAIRS & MAINTENANCE

1. 1. 1. Library Management shall be responsible for the contracting of janitor services, repairs and maintenance of library furnishings and equipment.