Knowledge Base: Library Help

Offline Circ Form

This template has been created to make it easier for our member libraries to run offline Circulation without having to manually key in all of the information. This form is made to be used during Polaris outages only – not as a replacement for working in the database program. Contact NLLS for the required files.

1. Unpack the zip file you receive from NLLS headquarters and open the folder where it was unpacked. The zip file should contain two fonts, the Readme file, and the Excel offline form. 
2. Navigate to C:\windows\fonts
3. Copy the fonts from the zip file into this folder.
4. Copy “Circ Offline Form” to your desktop (or a place you will remember and be able to access it). 

Using the Offline Circ Form

Using the form is very straight forward.

1. First, left click in the field next to Patron Name: Enter the Patron’s Name. Press Enter.
2. Enter the Patron’s phone number. Press Enter.
3. Scan the Patron’s library card.
4. The sheet should automatically select the correct field for beginning checkout.  Scan each book that a patron is checking out in sequence.

5. Each time a book is scanned the form should move on to the next field.  You should be able to just scan one book after another without having to press any keys on the computer.
6. When finished, Print the sheet.
7. NOTE: DO NOT SAVE the sheet once you have entered any information into it.
8. Once a copy is printed, press the Clear Form button to begin again.

That’s it, simple, quick and easy offline circ.  Once your system is active you should be able to scan the barcodes that you have printed out to quickly enter the information into the database.

Printing Tips: If a patron is checking out more than 14 items you’ll need to put in a page break.